Clare County Road Commission
Freedom of Information Act Policy
The policy of the Board of Clare County Road Commission (CCRC) shall be to provide citizens information regarding the affairs of the CCRC as required by the Freedom of Information Act (FOIA) Public Act 442 of the Public Acts of 1976 MCL 15.231 Et. Seq.
All requests must be made in writing. FOIA requests received by facsimile copy, electronic mail or by other electronic means, is deemed received the first business day following its transmission. The request must sufficiently describe the information to be provided.
The FOIA Coordinator of the Clare County Road Commission shall provide records, has the authority to issue notices extending response times, or deny requests in whole or in part, on behalf of the CCRC as required by the FOIA.
The FOIA Coordinator will respond in writing to a FOIA request within five (5) business days of receipt using the Notice of Freedom of Information Act Response form.
Fees for search, inspection and copying shall be:
Labor costs (including 50% fringe benefit costs) for the time spent searching for, examination of, review of and duplication of documents, and the deletion and separation of exempt information from non-exempt information – billable in 15 minute increments.
Fee for copying letter and legal size – ten cents per copy.
Fee for certification maps – ten cents per sheet.
Fee for Plans – actual cost for reprinting Plans.
Actual cost of mailing requested documents.
A good faith deposit of 50% of actual costs will be required if the estimated fee for the search, examination, review and duplication of documents exceeds $50.00.
There will be no charge or a reduced charge if the search, inspection and copying is determined to primarily benefit the general public as determined by the CCRC.
There will be no charge for the first $20.00 of the fee for each request if an individual requesting the documents provides an affidavit stating that they are receiving public assistance or showing that they are not able to pay the cost because of indigence.
In calculating the labor costs authorized by this policy, CCRC will not charge more than the hourly wage and associated fringe benefit costs of the lowest paid CCRC administrative employee capable of retrieving the information necessary to comply with the request.
Fees must be paid in full to the CCRC prior to actual delivery of the copied documents.
A. Public Comment
The following shall apply to public comment at any Clare County Road Commission Board meetings.
B. Public Conduct
The Clare County Road Commission is responsible for plowing over 1000 miles of public roadway and it prioritizes snow removal by traffic volume. Expressways and state highways are the first to be plowed, followed by major county roads, rural county section line roads, and finally subdivision roads. The process of opening the roads can take 3 working days after a storm ends, with widening and cleanup taking several more days to complete. During extended or closely spaced storms, snow removal equipment will concentrate on main roads, possibly delaying the snow removal on local roads and in subdivisions for several days. Financial reasons dictate that the road commission will not clear county roads on weekend overtime.
Snow removal equipment is available to help ambulances, fire trucks, and police vehicles respond to emergencies.
Plowing snow into or across public roads by private citizens is against the law. Individuals can help make winter safer for everyone by not parking in roadways, by not plowing snow into or across a roadway, and by not piling snow in a manner that obstructs the vision of motorists.
Winter snow removal also often damages mailboxes, which are allowed in the road right-of-way as a convenience to rural residents. Snow being pushed from plows has considerable force and may damage mailboxes and posts. This is unavoidable, especially with wet, heavy snow. Residents are asked to understand the situation and replace their own mailboxes. The road commission tries to open as many roads as possible, as quickly as possible, and regrets any inconvenience.
For more information about winter maintenance in Michigan, contact the Clare County Road Commission at (989)539-2151 between 7:00am and 3:30pm, M-F.